Blue Ridge Pfc Child Care and Resource and Referral
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Frequently Asked Questions
- APP
- Child Care Assistance
- Family Child Care
- Provider Contracts
- Provider Services
- Providers
- Provider Payments
Family eligibility is based on a variety of needs determined by state and federal regulations and local priorities. Eligible families are low income, are also working, seeking employment, enrolled in education or job training programs, homeless or medically incapacitated. Child Protective Services may also refer children.
Eligible families who are certified for the Alternative Payment Program (APP) may choose Child Care of their choice with a licensed Child Care center or Family Child Care home, or with an unlicensed adult such as a relative, friend or neighbor who will care for the parent's children only. Or, eligible families may be enrolled by a specific Child Care center.
In APP all Child Care providers must complete an approval process with the appropriate Alternative Payment Program (APP) agency and receive a provider agreement before they can receive reimbursement for children in their care. Children in the same family can have different Child Care providers. Parents can change Child Care arrangements with prior approval by the Case Worker. Depending on the parents' needs, children can receive services full-time or part-time, as well as in the evening, overnight or on weekends. This program does NOT reimburse private school tuition for children attending kindergarten or elementary school. Only before-and-after school childcare, as well as full-time during off-track, summer or holiday periods can be reimbursed.
In a Head Start or center-based program, your child will be enrolled in a specific center; in some cases the child must be three or four years old. When your name is next on the Children's Resouce & Referral Eligibility Waiting List, the agency will explain which of these programs you are being enrolled in.
"We cannot tell you how long you'll have to wait on the Children's Resouce & Referral Eligibility Waiting List. When a person applies his/her name gets placed on a computerized waiting list. New families are enrolled when funding becomes available. This happens when families leave the program or when the agency receives new funds to expand the program. When we have openings (funding/money) available, the funding source requires us to enroll families starting with those with the lowest income.
Each applicant is responsible for keeping his or her application current. Failure to update will cause the family to be dropped from the Children's Resouce & Referral Eligibility Waiting List. You may call to update your information or to request an application whenever there's a change in any of the following: Name, Address, Phone Number, Income, Marital Status, Family Size, Employment/Education.
You will be notified by phone or mail when funding becomes available. At that time your income, family size, and other information will be verified to assure that your family falls within the income rank we are currently enrolling. You will be asked to provide written documentation of your income; employment, school enrollment, and other information needed to determine eligibility for Child Care services. If we determine that your actual rank income puts your family higher than the ranks we are presently enrolling, your application will be returned to the Children's Resouce & Referral Eligibility Waiting List. You must have documented need for Child Care because you are working, seeking work, or attending school or training for all of the programs except for Head Start and State Preschool. If you do not have a valid need for Child Care at the time you are notified of enrollment, your application will be returned to the Children's Resouce & Referral Eligibility Waiting List unless you are being contacted by Head Start.
Contact your assigned Case Worker at (805) 925-7071.
Contact your assigned Case Worker at (805) 925-7071.
Once eligibility and need are verified CRR's decision to approve or deny Child Care services will be communicated through a written statement referred to as Notice of Action and provided to the client.
Once eligibility and need are verified CRR's decision to approve Child Care services will be communicated through a Notice of Communication and provided to the provider.
Child Care services are certified for 12 months, the duration of time Child Care services is certified will be noted on the Notice of Action and Notice of Communication provided to the client and provider.
Clients are no longer required to report changes within 5 days.
Clients are required to report the following:
- Report an increase in income that exceed the exit threshold 85% of the SMI
- Request for the Family Fee to be re-assessed when there are changes in income
- Request an increase or decrease in Child Care services hours as needed
Clients voluntarily report the following changes:
- Phone number or address
- Request a change of provider
- Change in family size
- Changes to schedules for authorization of Child Care services
A doctor note is required after 5 days of consecutive absences.
Refer to the direction on the most recent Notice of Action.
The fee is set by the individual Provider. Contact Children's Resouce & Referral for their suggestions about basic charges, overtime charges, holidays, and holding rates for children who are home sick or on vacation.
There is a $25 registration fee to attend a licensing orientation meeting for Family Child Care, a $73 application fee for small Family Child Care Homes and $140 fee for a large Family Child Care license. Additional fees for fingerprinting/livescan, Tuberculosis tests, CPR, First Aid, and Health and Safety Training will also be incurred. Finally, a renewal fee to maintain a Family Child Care Home license will be owed on an annual basis to maintain your license
CRR provides educational activities, technical assistance, and ongoing support for individuals who are interested in becoming licensed child care providers. Whether you are just beginning your journey to become a child care provider or if you have years of experience, our program focuses on group training and individual support for caregivers who are interested in providing care for infants and toddlers. You will learn about the ages and stages of child development, health and safety in your home environment, how to grow and manage a successful business, and how to establish effective relationships with parents. Benefits of participation include:
- Free workshops
- Assistance understanding California's licensing requirements
- Pre-licensing walkthrough of your home
- Technical support and mentoring
- Networking with other child care providers
If you believe you are ready to take the next step in your career as early care and education professional, please contact your local Resource & Referral Specialist at (805) 925-7071.
Family Child Care is regularly provided care and supervision of a group of children in the home of a care giver while their parents are away. Usually, care is provided during the hours a parent works.
The State Department of Social Services, Community Care Licensing is the regulatory agency for Child Care.
Babysitting is provided in the child's residence, while Family Child Care is provided in the care giver's residence. In addition, Family Child Care is usually regular care, while babysitting is usually on an irregular and short term basis. Providers may wish to include a program for children that develop their social, emotional, cognitive and physical skills.
A small Family Child Care home may care for up to eight (8)
children, including your own children who are not yet 10 years old.
If a licensee would like to open a large Family Child Care home to
more than eight children, and up to 14, contact the licensing agency
for special instructions.
Firearms and other dangerous weapons must be stored and locked during the hours that children are in care. Ammunition must be locked separately.
Swimming pools must be fenced with a five (5) foot fence made of material, which does not obscure the pool from view and has a self locking gate or is covered with an approved device.
Family Child Care providers must comply with the Title 22 Regulations which can be found at the link below:
Click Here
Child Care Centers must comply with the Title 22 Regulations for centers which can be found here:
Click Here
Children's Resouce & Referral (CRR), Resource and Referral department maintains a database of licensed Family Child Care homes. Parents inquiring about licensed Child Care will be given a referral list of providers based on age, schedule, location, and other various circumstances. The parent may then choose to contact the Providers on their list. The Provider will make decisions whether to accept a child into care, based upon licensed capacity, as well as how the child would fit in with other children already in care.
Providers may wish to advertise in the local newspaper, online and inform local elementary schools that you have openings for Child Care.
Yes. An alternate provider may be used but the assigned Specialist must be contacted prior to authorization.
Once the Agreement Request is received it takes approximately 4-6 weeks for approval depending on the agreement requirements by type or program. For Trustline applicants this process may take up to 120 days.
Yes, you will need to be fingerprinted again to ensure your registration status.
Reimbursement is electronically deposited into to your personal savings/checking account.
Option 2 (When option #1 is not obtainable.): PayCard – reimbursement is electronically uploaded onto a CRR (prepaid) debit card.
A licensed provider has 10 non-operational paid days per fiscal year to be reimbursed. These can either be defined as holidays, in-service days or vacation days. Any additional days will be considered closures and not paid according to agreement guidelines. All closures must be reported to CRR in writing 30 days prior to the first day of closure to be honored. Exempt providers do not get paid for closures.
CRR may reimburse a licensed provider for a child absence when a valid provider's personal contract specifies they charge for absences. For further clarification please refer to CRR's Providers Guide or contact your Provider Contracts Specialist at 805.485.7878 ext. 457
A Non-operational day is a day that a provider is closed for childcare
A Fiscal Year for CRR is July 1 through June 30
You must submit your updated information in writing to CRR Case Worker.
Please contact the Enrollment Specialist at CRR 805.925.7071.
Although CRR encourages providers to drop off Child Care Attendance Sheets in the designated drop box for timely processing, providers may mail to:
Children's Resouce & Referral 124 W Carmen Ln Suite C Santa Maria CA 93458
Please refer to the guidelines given to you in your orientation packet for guidance. You may also call your Case Worker at 805.925.7071.
The due date to submit Child Care Attendance Sheets for processing is the third business day of the following service month that childcare was provided. Please see CRR's current Calendar of Child Care Attendance Sheet.
No. CRR requires that Attendance Sheet be submitted for reimbursement monthly.
This is CRR's way of validating account information that was submitted for Direct Deposit/ACH. If this amount was deposited, you will receive a live check mailed out to you the last business day of the processing month. Your next reimbursement will be fully deposited into your account.
Once CRR receives the notification from your financial institution, a live check will be mailed out to the address on file. Please note: a check will not be available until the bank notification is received and a second method for reimbursements will be required.
https://www.crrsbc.org/become-a-licensed-provider/
During COVID-19 State of Emergency, Community Care Licensing will work with the Licensee's closely. CPR certification will be review and/or extended, however, it's important the Licensee's communicate with their LPAs.
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Please contact Community Care Licensing because this only affects Small FCC's and Exempt providers.
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CRR reimburses based on a provider's preferred rate type and the Regional Market Rate set forth by the State. Please refer to your Provider Child Care Agreement for further explanation. To obtain a copy of the Regional Market Rate Ceiling visit the California Department of Education website at: http://www3.cde.ca.gov/rcscc/index.aspx
If you have a question regarding the amount of the calculated reimbursement, contact the Operations Department at CRR at 805.925.7071.
Please select the "SUPPORT" button at the bottom of the CarePortal for assistance.
Please allow 10 business days before reporting to CRR if a reimbursement has not yet been received. CRR must allow for any delays in the postal service, financial institutions and/or account denials prior to resubmitting a reimbursement to a provider.
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Our Mission
The mission of Children's Resource & Referral of Santa Barbara County is to develop strong and healthy families by providing education, care, and resource systems to children, their parents, and caregivers, with a special emphasis on low income and under-represented children and families.
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Our Partners
Source: https://www.crrsbc.org/
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